Property & Leasing Pods

Cut property admin cost by up to 78% without adding risk.

Plug-and-play leasing and tenancy admin teams, led by a dedicated Team Lead who owns output, QA, and daily accountability.

Book Your Discovery Call See pricing

No lock-in to start
Replacement in 2–4 days
Signed NDAs across all staff

Property administration specialists working at dual-monitor desks in a bright open-plan office

Lower admin cost: 78%Lower admin cost
Tenant coverage: 24/7Tenant coverage
Replacement turnaround: 2–4 daysReplacement turnaround
Performance program: 6 weeksPerformance program

Lease renewals
Tenant screening
Trust account admin
Inspection scheduling
Maintenance coordination
Landlord comms
Rent roll support
Application processing
E-signature coordination
Arrears follow-up
Lease renewals
Tenant screening
Trust account admin
Inspection scheduling
Maintenance coordination
Landlord comms
Rent roll support
Application processing
E-signature coordination
Arrears follow-up

The Problem

Property admin backlogs are capping your growth

In-house admin headcount is expensive

Every property manager or leasing coordinator you hire onshore adds fixed salary, super, and overhead cost — even during quieter leasing months.

Solo freelancers are a compliance risk

A single offshore freelancer handling lease documentation or trust account data with no oversight is how renewals get missed and compliance gaps happen.

Leasing season creates capacity spikes

Listing surges, high tenant turnover, and EOFY inspections overload existing staff — without a fast way to add trained capacity, service quality slips.

The Solution

Plug-and-Play Property & Leasing Pods

A dedicated Team Lead manages leasing coordination, tenant admin, and QA — so you manage outcomes, not freelancers.

One accountable lead

PropTech-ready

24/7 coverage

Weekly reporting

A team lead pointing at a monitor while three colleagues follow along around a shared desk

Dedicated Team Lead

Owns daily management, QA, and leasing/admin output for your Pod.

6-Week Performance Program

Structured onboarding with monitoring and a completion milestone.

2–4 Day Replacement

Fast turnaround if a placement isn't the right fit.

Weekly Status Reporting

Visibility into leasing pipeline and admin throughput, every week.

24/7 Coverage

Tenant and landlord inquiries covered around your operating hours.

NDA & Compliance

Signed NDAs and formal conduct agreements across all staff.

The Math

Where the savings actually come from

Comparison based on typical fully-loaded domestic employment costs — salary, benefits and payroll overhead. Your actual saving depends on your current team structure, seniority mix and location.

Growth Pod

$126,000

saved every year — a 70% reduction on domestic cost

Team Lead (equivalent): $70,000
Leasing/Admin Specialist: $55,000
Leasing/Admin Specialist: $55,000
Domestic cost (annual): $180,000
Pod cost (annual): $54,000

Enterprise Pod

$358,000

saved every year — a 78% reduction on domestic cost

Ops Lead / PM (equivalent): $120,000
Leasing/Admin Specialist x4: $260,000
Compliance / Trust QA Analyst: $80,000
Domestic cost (annual): $460,000
Pod cost (annual): $102,000

Pricing

One flat rate. No hourly billing.

Pick the Pod that matches your portfolio. Both come with the full operating system — Team Lead, performance program, guarantees and all.

Package A

The Growth Pod

For property management firms and agencies with 5–15 onshore employees looking to scale capacity

$4,500USD / month

£3,600 GBP · 12-month agreement · flat-rate retainer

Start with The Growth Pod

Your team

1 Dedicated Team Lead (QA & Daily Management)
2 Senior Property & Leasing Specialists

What you get

Managed lease renewals & tenant admin
24/7 tenant & landlord coverage
Weekly status reporting

Replaces $180,000+ in domestic admin salaries for less than the cost of a single junior domestic hire.

Best value per seatPackage B

The Enterprise Pod

For agencies and property management firms with 15–50+ onshore employees needing dedicated department coverage

$8,500USD / month

£6,800 GBP · 12-month agreement · flat-rate retainer

Start with The Enterprise Pod

Your team

1 Operations Lead / Project Manager
4 Senior Property & Leasing Specialists
1 Compliance / Trust Account QA Analyst

What you get

PropTech platform integration (PropertyMe, Console, AppFolio, or yours)
Custom software integration
Monthly performance review

Saves $350,000+ annually while maintaining rigorous trust account and data compliance protocols.

Compare Pods

Side by side

Feature comparison between the Growth Pod and the Enterprise Pod
Feature	Growth Pod$4,500/mo	Enterprise Pod$8,500/mo
Target firm size	5–15 employees	15–50+ employees
Lead role	Dedicated Team Lead	Operations Lead / PM
Specialists	2 Property & Leasing Specialists	4 Specialists + Compliance QA Analyst
Coverage	24/7, weekly reporting	24/7, monthly review
Integration	Standard PropTech workflows	Full PropTech + custom software integration
Term	12-month agreement	12-month agreement

Why MVM

Built to protect your tenants and your compliance

The reason firms move off freelancers isn't price — it's exposure. Here's how that exposure gets removed.

Compliance-first structure

MVM operates as employer of record for Pod staff — removing the contractor-classification risk highlighted by the Fair Work Pascua v Doessel ruling.

Structured performance program

Every hire runs through a 6-week Performance Assurance Program with monitoring and a formal completion milestone before you're relying on them for lease documentation or trust account admin.

Fast, guaranteed replacement

If a placement isn't right, replacement turnaround is 2–4 business days — not weeks of re-recruiting during a leasing crunch.

The Guarantee Stack

Three guarantees, in writing

Where most staffing providers sell hours, every Pod carries three stacked guarantees that sell certainty instead.

The Bench Guarantee

A cross-trained backup specialist is ready to step in within 24 hours if anyone on your Pod is out — continuity never depends on one person.

The SLA With Teeth

Weekly reporting and QA standards are contractual, not aspirational. Miss the standard twice in a quarter and the following month is on us.

Surge Flex

Listing season, high tenant turnover, EOFY inspections — scale capacity temporarily within your Pod without renegotiating the whole agreement.

Scope of Work

Everything a Pod takes off your desk

Run inside your systems, under your branding, against your SOPs.

A property administrator's desk with lease paperwork, a keyboard and a scheduling calendar on screen

Tenant Screening & Applications

Reference checks, application processing, and file preparation.

Lease Renewals & Documentation

Renewal tracking, document prep, and e-signature coordination.

Maintenance Coordination

Work order logging, contractor follow-up, and status updates.

Rent Roll & Trust Account Admin

Reconciliation support inside your existing trust accounting system.

Inspection Scheduling

Routine and entry/exit inspection bookings and reminders.

Tenant & Landlord Communications

Day-to-day inquiries handled under your branding and SOPs.

Getting Started

Live in 90 days, not next quarter

1Days 1–7
Kickoff & Discovery
Team Lead assigned, leasing/admin workflows mapped, NDA and compliance docs signed.
2Days 8–30
Onboarding & Training
Specialists onboarded onto your PropTech platform (PropertyMe, Console, AppFolio, or yours), 6-Week Performance Program begins.
3Days 31–60
Ramp & Calibrate
Full lease renewal and tenant admin handling, QA calibrated to your standards, first weekly status reports land.
4Days 61–90
Steady State & Review
6-week milestone completed, first performance review, Pod fully integrated into daily leasing operations.

Lower-Risk Entry

Not ready for a 12-month commitment yet?

Start on a 90-day pilot instead. Same team, same standards, same monthly rate — with a clean decision point at day 90.

90-Day Pilot Pod

Run a Growth or Enterprise Pod at the standard monthly rate for 90 days — no 12-month lock-in required to start.

Same team, same standards

Full Performance Assurance Program and QA apply during the pilot — you're evaluating the real thing, not a demo.

Review & convert

At day 90, convert to the standard 12-month agreement at the published rate, adjust the Pod, or step away.

Before You Ask

The questions every buyer has

Can specialists work inside our trust accounting system?

Yes — Pod specialists are onboarded onto your existing PropTech and trust accounting platform under your access controls, not a workaround.

How do you handle tenant data privacy?

Signed NDAs across all staff, role-based data access, and handling aligned to your jurisdiction's privacy requirements.

Will specialists follow our compliance standards?

Specialists are trained against your SOPs and the compliance standards your business already follows — not generic admin practices.

What if the Team Lead leaves?

SOPs are documented from day one and a backup lead is cross-trained on the account, so continuity doesn't depend on one person.

What happens during a leasing season spike?

Surge Flex lets you scale capacity within the Pod temporarily — no need to renegotiate the whole agreement.

Can specialists join tenant or landlord calls?

Yes, under your instruction and branding — they operate as an extension of your team, not a third party.

Next Steps

Ready to scale your leasing operations?

Book a Discovery Call and we'll map the right Pod to your portfolio, timeline, and PropTech stack.

30 minutes, no deck, no pressure
We map a Pod to your actual portfolio
You leave with a number and a start date

Cut property admin cost by up to 78% without adding risk.